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Revised 11/20/2020

If you are having trouble viewing any of the information contained in this help topic, it can also be found in the eRA CommonsUser Guide located online at http://era.nih.gov/commons/user_guide.cfm. Refer to the User Guide's Table of Contents for your specific topic.

What is FFR?

NIH has transitioned from the use of Financial Status Reports (FSRs) to Federal Financial Reports (FFRs) items 10.d. – 13.e. for the reporting of expenditure data. See guide notice NOT-OD-11-017 (https://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-017.html).

A Federal Financial Report (FFR) is a statement of expenditures associated with a grant. Recipients of federal funds are required to report the status of funds for grants or assistance agreements to the sponsor of the grant using the Federal Financial Report expenditure data. The FFR module allows grantees to electronically submit a statement of expenditures associated with their grant to the sponsor of the grant via the electronic Research Administration (eRA) Commons (Commons).

Report Submission Due Dates

The FFR is prepared and submitted by Grant and Contract Accounting (GCA) on behalf of the Principal Investigator (PI). The schedule for submitting required financial reports is generally specified in the award documents of a grant or contract. See NIH FFR Supplemental instructions. Different due dates exist for FFRs depending on whether the report is an annual report or the final report.

Annual Federal Financial Report

For awards requiring annual submission of an FFR, the report must be submitted each budget period within 90 days of the calendar quarter in which the budget period ended. The reporting period for the annual FFR is the budget period for the award. The actual submission date is based on the calendar quarter (6/30, 9/30, 12/31, and 3/31).

Final Federal Financial Report

For awards requiring a final FFR, the due date and status for a final FFR are based on the Project Period End Date (PPED) as follows:

• Pending: If the FFR is not submitted and it is within 120 days of the PPED
• Due: If the FFR is not submitted and it is between the PPED and 120 days past the PPED
• Late: If the FFR is not submitted and it is over 120 days past the PPED

FSR Role in Commons

An extramural institution user who has the authority to view, enter, and submit an FFR on behalf of his or her entire organization must hold the FSR role in eRA Commons to access the FFR module. A institution's Signing Official (SO) or Account Administrator can add this role to a user's account.

Depending on the institution’s workflow process, it is possible for the Signing Official (SO) or Business Official/Administrative Official (BO/AO) to have FSR person responsibilities. As such, these two authorities may be combined on the same account.

An account with only the FSR role assigned can only perform tasks associated with FFRs; however, an account can include multiple roles, including that of FSR.

Features of FFR

If you have the FSR role in Commons, you can use the FFR module to perform multiple tasks. Available options vary depending on the status of the FFR associated with the award.

• Search for grant awards within your organization having associated FFRs
• Create a new FFR
• Edit a work in progress FFR
• View an FFR as a PDF
• Submit an FFR
• Correct a submitted FFR
• View the submission history of an FFR

With the FSR role, you can also access the FFR module from the Closeout Status screen. For more information on Closeout, please refer to the Commons online help topic titled Status Result - CloseoutCloseout Status.

NIH requires all financial expenditure data to be submitted via eRA Commons. This includes all initial FFRs being prepared for submission and any revised FFRs being submitted or re-submitted to NIH.

With the transition of expenditure data reporting from Financial Status Reports (FSRs) to FFRs, it is possible that you may need to revise a previously submitted FSR. In this case, the revised report should also be submitted using the FSR format. eRA Commons will automatically select the correct form for you.
Uninitiated FSRs or FSRs in a Work in Progress status are no longer available. For these FSRs, eRA will reject the old report and institutions must create a new report using the FFR format. If you have questions on the version of the report being used or if you can no longer find your in progress report, please contact the eRA Service Desk.

Accessing FFR

The FFR module is housed within Commons. If you hold the FSR Commons role, you have access to FFR.

1. Navigate to Commons on the internet at https://commons.era.nih.gov/commons/.
2. Log into Commons using your User Name and Password.
3. Select the FFR tab from the Commons menu tabs.

Slot Meaning In Finance Definition

Are you having trouble with eRA Commons? The eRA Service Desk is there to help. Please visit their web page to submit a support ticket.
Was this information helpful? Do have any comments or suggestions about the information provided within this topic? Send your comments about the Commons Online Help to .

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